Procurement Officer

ES-13995

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If you have an interest in grow with a dynamic company, make a major difference within a flourishing organization, have great advancement opportunities and thrive on working in a fast-paced, exciting environment, then this opportunity is for you.
The Procurement Officer ensures that all non-IT assets and services are ordered and delivered on time and supporting documents are prepared properly for the smooth settlement of payment towards the vendors. The procurement process defined in the Corporate Purchase Guidelines are followed and by this the most cost effective and best quality services and products are purchased to in a transparent and fair way.
Area of responsibilities/Tasks:
Procurement
  • Quotation handling and evaluation in a professional manner
  • Handling invoices in VMS system, supports the work of the Admin Procurement Lead
  • Collects evidences and documents for Hungary Finance Group, and follows up the approval flow in Global Procurement System
  • Uses Global HelpDesk Incident and Change Management tools, GPS (Global Procurement System), Purchase Order System, Vendor Management System (VMS), Vendor Contract Management System (VCMS), Attendance Tracking System in order to fulfil daily tasks
  • Suggests improvements regarding to the GPS/PO/VMS/VCMS handlin
  • Updates reports and documents related to Admin Procurement functions
  • Reviews and approve item requests in GPS and creates Purchase Orders.
  • Keeps the Corporate requirements by following the respective procedures and guidelines of the company
  • Purchase of stationery items and non-stationery items for project groups (inc. client visit items)
  • Prioritizes incoming requests
  • Reviews prices and quality; and ensure optimal Stationery stock levels
  • HSE reporting
  • Update Capex request in GPS, belongs to mobile/BCP phone orders.
  • Continuously tracking the GPS request, follow up with the requestor to ensure timely approval and order.
  • Supports in tendering process
  • Handles petty cash fund of the Admin Team

Vendor and contract management

 

  • Supports the Admin Procurement Lead’s work by providing performance evaluation of his relevant vendors according to the current rules
  • Modifies vendor contract if needed and provides inputs for the content of the contracts if a new contract is created
  • Creates contract for one time purchasing
  • Conducts vendor evaluation meetings periodically

Other responsibilities:

 

  • Participating in meetings concerning his relevant functions and preparing action plan for improvement
  • Participating in audits if needed
  • Interpreting administrative and operating policies and procedures for employees if needed
  • Contribution to preparation of reports, documents required by the management/Corporate
  • Perform backup tasks
  • Participating, driving ad hoc projects assigned to the position holder by the Supervisor including working in any other language(s) spoken at the required level

Requirements:

 

  • College or university degree (economics preferred)
  • Good knowledge of MS Office tools (Word, Excel, and PowerPoint) at an advanced user level
  • 1-2 years experience in procurement, knowledge about relevant function is preferred but not required
  • Experience in vendor management, experience in vendor negotiations
  • Strong analytical skill, must have a very keen eye for details and accuracy
  • Must have the ability to deliver consistently and on a very timely manner
  • Strong interpersonal and team skills
  • Completing multiple tasks quickly, accurately, and professionally
  • Ability to work under pressure
  • Enthusiastic, creative and motivated professional
  • Fluent English

At our Partner you will discover:
 

  • Continuous learning and development
  • Professionally outstandingly strong client team
  • Chance to improve professional communication, in handling multi-technology and multi-tasking environment
  • A colorful and dynamic work environment with a great diversity of people, cultures and business areas
  • An open culture that improves the quality of life
  • Learning and sharing that helps you to progress both professionally and personally

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